Austin High School
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FACILITY USE - AUSTIN HIGH SCHOOL

All visitors at performances at Austin ISD campuses and facilities are required to wear their masks. Families and spectators are encouraged to social distance when feasible. We encourage everyone to complete the Covid-19 Screen & Go questions on the Austin ISD app before leaving home and to stay home if you have any symptoms.
​AISD FACILITY USE OVERVIEW
Board Policy GKD (Local) permits public use of school facilities by non-school groups for educational, recreational, civic, or social activities, when these activities do not conflict with school use or Board Policy. Non-school groups are organizations other than school-sponsored groups (e.g., student clubs, school teams) and school support groups (e.g., PTAs, booster clubs).
For more information on district-level procedures, visit the AISD Facility Use website.
PROCEDURES FOR USING THE AUSTIN HIGH SCHOOL BUILDING AND FACILITIES
NON-AHS STAFF PROCEDURES FOR USING SCHOOL FACILITIES
  • Organizations requesting use of school facilities must submit a Building Use Application to AHS Facility Manger for Principal’s approval and signature three weeks prior to the date of the event.
  • The following requirements for organizers and individuals involved in temporary food service operations in Austin and Travis County:
    • An AISD Food Services employee must be present if AISD kitchens are used.  If any food not prepared in an AISD kitchen will be served, a Temporary Food Event Permit must be obtained from the Austin/Travis County Health and Human Services Department (application attached).
    • Contact the Food Services Manager at your campus at least 10 days prior to event.  For large events, it may be necessary for the event organizer to meet 1 month prior to the event in order to properly plan food and sanitation facilities.
    • Complete and submit the Temporary Food Event Information Form.
  • Principal approves or disapproves the request and Facility Manager forwards the application to the Department of Planning and Asset Management.
  • AHS Facility Manager makes custodian, utility and other arrangements necessary to support the facility use request.
  • The Department of Planning and Asset Management sends the applicant written notification of the approval or disapproval of the facility use request with an invoice outlining payment due to cover cost of event.
  • Policy requires all building/custodial fees be collected in advance so the AISD budget is not negatively affected.  Payments received are deposited in the District’s general fund.  Fifty percent (50%) of the Facility Use Fees are rebated to the campus.



Below are the steps that the applicant must follow to begin the application process:

1. Submit a building use application to the AHS Facility Manager for Principal approval and signature three weeks before the date of the event. The application is available for download at https://www.austinisd.org/facility-use.  The campus will submit an approved/disapproved application to the Facility Use Office.
2. Attach a copy of the organization's liability insurance certificate with all district minimum coverage requirements and endorsements. Insurance guidelines are available for download at https://www.austinisd.org/facility-use.
3. Attach non-profit documentation, if applicable. If the organization is for-profit, attach a brief explanation of how the event will contribute to the betterment of the school organization.
4. The applicant and campus must receive written approval confirmation from the Facility Use Office before programming can begin.
5. The applicant must pay facility rental fees to the Facility Use Office before programming can begin.
STAFF PROCEDURES FOR USING SCHOOL FACILITIES
  • Please follow these procedures when AHS Staff and AHS Organization (AHS Booster & AHS PTSA) is requesting to use the building for an event.
  • You will need to contact the Facility Manager via email to check on building use availability. Once the location, date, and time is confirmed you will submit an AHS Staff Facility Use Form.  Click on the link below or scan QR code.
AHS Staff Facility Use Request Form 2021 – 2022
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Please allow two business days for your request to be processed and approved by Dr. Bedford.  The Facility Manager Linda Garcia will send you a confirmation email when your event has been approved and added to the Austin HS Master Calendar. Please feel free contact the Facility Manager Linda Garcia directly if you have any questions or concerns at 512-414-7200 or by email: Linda.A.Garcia@austinisd.org.                                                            
Below is a list of areas that can be requested by AHS Staff & AHS Organization
  • PAC
  • Bandhall
  • Preas Theater
  • Library
  • iLab
  • Cafeteria
  • Café Austin
  • Classrooms
  • Track, Football, and Soccer Field
  • PE Gym (Auxiliary Gym)
  • Big Gym (Competition Gym)
  • Maroon Room
Please let the Facility Manager know if you plan on visiting the campus during weekend to discuss AC, security or custodial needs. Your AISD badge does not allow you entrance to the building during the weekend and you may set off the alarm. There is a fee that is charged to the campus if the AISD Police has to come out to turn alarm system off and AISD Police Dept. will notify the Principal Dr. Bedford about the incident.






​
FACILITY USE FEES
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DISCOUNTS
  • Non-profit organizations (with a valid federal 501(c)(3) or a non-profit status letter from the State Comptroller’s Office) receive a 50% discount on Facility Use Fees. Fees may be further reduced or waived if the event is deemed to be a particular benefit to the District, school or community and custodian costs are covered.
​
CUSTODIAN COSTS
  • Minimum Custodian Costs of $35 an hour per custodian on duty will be charged in addition to the facility use fee. If actual custodian costs are higher than $35 per hour, the actual cost will be charged. Custodian costs begin at least 30 minutes prior to the beginning of the event and continue at least 30 minutes after the end of the event. Fees for additional staff and services will also be charged at a flat rate of $35.00 per hour unless otherwise indicated. Custodial timesheets cannot be processed without the Building Use Application.
  • Waivers and Discounts are not applicable to fees required to cover custodian or other support staff costs.
For the safety of the campus ALL exterior doors are to remain closed and locked in the main building, Preas Theater, Band Hall, and PAC, unless supervised by AHS staff member.
For AISD related emergencies, please call AISD Campus Police at (512) 414-1703.
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Contact Information
Linda Garcia
Administrative & Management Assistant to Principal/Facilities Manager
512-414-7200
linda.a.garcia@austinisd.org
Austin High School
1715 W. Cesar Chavez
Austin, TX 78703
Last updated 8/11/21
PTSA NEWSLETTER    |    AUSTIN ISD    |    PTSA    |    PARENT CLOUD    |   KAHS NEWS   |   MAROON NEWSPAPER
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1715 West Cesar Chavez
Austin, Texas 78703
(512) 414-2505 Office
(512) 414-7373 Fax


Dr. Melvin Bedford, Principal
​
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  • HOME
  • Our Programs
    • Academies >
      • Academy Admissions Process
      • Academy Websites >
        • Academy for Classical Studies
        • Academy for Global Studies >
          • Academy Distinction >
            • Senior Seminar
        • Academy for Science and Innovation
      • Academies at AHS
      • Academy for Design and Technology
    • Academic Supports >
      • 504
      • AVID
      • Dyslexia Support
      • EL - Emergent Bilingual
      • G/T
      • MAPS
      • SPARC
      • SPED
    • Advanced Academics >
      • Advanced Placement
      • ACC Dual Credit at AHS
      • UT OnRamps
    • Athletics at AHS >
      • General Athletics Info and Schedules
      • Football Livestream
      • Volleyball Livestream
      • Baseball
      • Basketball >
        • Boys Basketball
        • Girls Basketball
      • Football
      • Golf >
        • Girls Golf
      • Lacrosse >
        • Boys Lacrosse
        • Girls Lacrosse
      • Soccer >
        • Boys Soccer
        • Girls Soccer
      • Swimming
      • Ultimate Frisbee
      • Volleyball
    • Career & Technical Education (CTE)
    • Core Academics >
      • English/Language Arts
      • Math >
        • Math Electives
      • Science
      • Social Studies
      • World Languages
    • Fine Arts
    • FIT
    • Student Sharing
  • Our School
    • About Austin High >
      • AHS Brand Guide
      • History of AHS
      • Our Location
      • Mission and Vision
      • AHS Profile
      • AISD Campus Report
    • Accolades
    • Administration & Office Staff
    • Alumni Information >
      • Alumni at AHS >
        • Hall of Honor >
          • Distinguished Alumni
          • Honored Faculty
          • Honored Veterans
    • Attendance Office
    • Calendars and Schedules >
      • AHS Calendar
      • AISD Calendar
      • Athletic Schedules
      • Bell Schedules
      • Block Schedule (A/B Days)
      • Final Exam Schedule
      • Fundraising Calendar
      • Testing - AISD Calendar
    • Campus Advisory Council (CAC)
    • Counseling Department >
      • Counseling Home Page
      • Resources and Forms
      • College & Career Center
      • Mental Health & Wellness
      • All About Academics >
        • GPA and Ranking
        • Graduation Plans & Endorsements
      • 2022-2023 Course Selection
    • Dedication Day >
      • Hall of Honor Student Steering Committee
      • Maroon Society
    • Facility Use - AHS
    • Library
    • Principal's Page
    • Registrar's Office
    • Staff Directory
  • Parents
    • Conversations with the Principal
    • Emergency Plan
    • Feeder Schools >
      • O. Henry Middle School >
        • Barton Hills Elementary
        • Bryker Woods Elementary
        • Casis Elementary
        • Mathews Elementary
        • Oak Hill Elementary
        • Pease Elementary
        • Zilker Elementary
      • Small Middle School >
        • Oak Hill Elementary
        • Patton Elementary School
    • My Training for Parents
    • Parent Education Series
    • Parent Technology Support
    • PTSA
    • PTSA Remind
    • School Cash
    • Traffic Routes
    • Volunteer Now!
  • Students
    • All Thing TECHNOLOGY >
      • BLEND - How do I ...?
      • Chromebook Guide
      • Student Technology Support
    • Activities and Clubs
    • How do I...? >
      • Dress Code
      • Final Exam Waiver Information
      • Lunch Info
      • Parking Permit
      • Secondary School Information Guide
      • Student IDs
      • Textbook Request
      • Transcript Request
      • VOE for Drivers Ed
    • Maroon Round-up
    • Student Education Series
    • Peer Tutoring
    • Seniors
    • Summer Assignments
  • Quick Links
    • 2022-2023 Course Selection
    • AHS Calendar
    • AISD APP
    • Attendance Office
    • Austin ISD Website
    • Bell Schedule
    • Block Schedule
    • Parent/Student Cloud
    • PTSA
    • Weekly Maroon Update Newsletter
    • Who to Call